How to Plan a Virtual Gathering

Hosting a virtual gathering this holiday season is the safest way to be with loved ones, without actually being with them. Health officials are recommending that we stay home and celebrate with members of our own household. This means getting creative.

Tips for Planning a Virtual Gathering

While planning a regular holiday gathering takes a lot of time and planning, virtual get togethers require some coordination. Have a successful event by following these five tips.

1. Pick and time & date – Remember, when choosing a time to chat, take into account any time differences. Make sure it’s convenient for everyone, as you don’t want anyone to be grumpy, tired or feeling rushed.

2. Choose a platform – Some platforms, such as Zoom, Skype or Microsoft Teams requires a download first. Facebook video chat requires that you have an account. Make sure everyone is set up to use this technology in advance of your event. Send an invite with the correct link and send out a reminder closer to the date.

3. Create a festive background – Whether you add a virtual background or find a nice spot in your home, make sure it’s well lit, and everyone can fit in the frame.  Test this out ahead of your call.

4. Plan an activity – Do you want to do cocoa and coffee and chat?  Do you want to open gifts? Make festive themed cocktails? It can be fun to add a theme or activity to break the ice for those who feel awkward about it. It can also make it feel more like a party or family get together.

5. Accept the reality and be thankful for technology – You might be upset  that you cannot be with loved ones this holiday season. And you have every right to be. But, be thankful that we have this technology that keeps us connected even when we have to be apart.

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